Trello, monday, Asana and MeisterTask are the big names on the market. Kanbalino is small, comes from Sankt Augustin and is made for small businesses. Here you see what is included in each price, what your customers cost and where the data is stored.
Choose your tool and what you need. The calculator takes the cheapest plan that includes it.
Cost per year, net
Included in the Kanbalino price, not built into the selected plan or only in a more expensive one:
| Feature | Kanbalino | Trello | monday | Asana | MeisterTask |
|---|---|---|---|---|---|
| Calendar and timeline | in every plan, including free | from Premium, 10 USD | from Standard, €12 | calendar free, timeline from Starter, €10.99 | timeline from Business, €24; calendar via sync with calendar apps |
| Overview of all boards | Boards at a glance on the dashboard, in every plan | workspace views as a table and calendar from Premium, 10 USD | portfolio management in the Enterprise plan | portfolios from Advanced, €24.99 | one portfolio from Business, €24; unlimited in Enterprise |
| Time tracking | built in, in every plan | not built in; via Power-Ups from other providers | from Pro, €19 | built in from Advanced, €24.99; from Starter as the add-on “Time tracking and budgets” | built in, in every plan |
| Dependencies between tasks | in every plan | not built in; via Power-Ups | from Pro, €19 | from Starter, €10.99 | in every plan |
| Notes | in every plan, with hand sketches and voice notes | via Power-Ups or connected tools | Docs: free up to 3, unlimited from Basic | Pages, in every plan | free up to 5, unlimited from Pro |
| Planning on the canvas | in every plan, the draft becomes a board | via Power-Ups from other providers, such as Miro | WorkCanvas: free up to 10 canvases with 25 elements each, more as an add-on package | via integrations, such as Lucidspark or FigJam | third-party whiteboards such as Miro can be embedded in notes |
| Contacts on cards | free extension in every plan | contacts as separate cards; a contact field via Power-Ups | linked boards for contacts and companies in the separate product monday CRM | client directory with contacts in the add-on product Asana Client Management | custom fields from Business, €24 |
| Sales (CRM) | extension, included in the free plan, €2.50 with Premium | board can be set up as a CRM; CRM features via Power-Ups | separate product monday CRM, from €12 per user | pipeline as a project from a template; add-on product Asana Client Management | template “Customer tracker”; third-party CRMs via Zapier |
| Customer requests via form and email | with a number and status page, at no extra cost with Premium | forms via Power-Ups from other providers | forms in every plan; ticket intake by email in the separate product monday service, from €31 | forms from Starter; emails from senders without an account from Enterprise | forms via Paperform or Zapier; tasks by email in every plan |
| AI features | summarise a card, draft a reply and revise your own texts; extension per workspace, from €3.90 a month for about 100 requests | from Standard, 5 USD per person | from Basic, €9: 1,000 AI credits a month, Standard 2,000, Pro 3,000 | from Starter: 5 requests per person and month, at most 50 per account; further requests 0.50 USD each in advance, 0.60 USD with monthly billing | Meister AI: 20 credits free, Pro 75, Business 350 |
| Orders from WooCommerce | Shop connection extension | no Power-Up in the Trello directory | via apps from other providers, around 41 USD a month | no integration in the Asana app directory | no integration on the MeisterTask pages |
| Templates | with content in every plan, your own with Premium | from the community, for the workspace from Premium | 200+ templates, also free | your own from Starter | in every plan |
| External people | free in every plan, read and comment | free on one board, a seat from two boards | viewers free, read-only; collaborating guests from Standard (3 free, each further one a seat), unlimited from Pro | unlimited free guests from Starter | readers free, read-only; sharing with external people from Pro, guests with comments from Business |
| Paid from, per person and month | €4.95 incl. VAT (€4.16 net) | Standard 5 USD plus taxes | Basic €9 plus taxes, fixed team sizes from 3 | Starter €10.99, VAT is added depending on the country | Pro €13.50 plus VAT |
| Payment | card or SEPA direct debit, invoice on request | credit card | credit card or PayPal; invoice only in Enterprise | credit card or PayPal; invoice for annual contracts from 20 members | credit card or PayPal; invoice only in Enterprise |
| Free | 5 team seats, 3 boards, unlimited external people | 10 collaborators including guests, 10 boards | 2 users, 3 boards | 2 people (Personal) | 3 projects |
| Data location | own server in Nuremberg | data centres in the USA, not selectable | EU region in Germany for Standard, Pro and Enterprise; sign-in and usage data in the USA | EU (Frankfurt) only in Enterprise, at extra cost | data centre in Frankfurt |
| Apps | iOS and Android to follow; until then in the browser, can be added to the home screen | iOS, Android, desktop | iOS and Android | iOS and Android | mobile and desktop |
As of 16 October 2026. Information from the providers’ own pages, help centres and forums. Prices per person and month with annual payment, as listed on the providers’ German pricing pages. Dollars converted at the ECB reference rate of 15 October 2026 (€1 = 1.1208 USD). The tools do not have the same range of features.
Is that worth more to you than €4.95 per seat and month at Kanbalino?
Features, costs for external people, moving over by import, and what Trello does better.
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